Construction Purchase Orders Software

Construction Purchase Orders Software

See the status of purchase orders and invoices on a single pane of glass.

Simplify The Construction Purchase Order Process with Advanced Features From ProjectSight

Manage all your expenses from a single dashboard. Each invoice or purchase order has its own subpage, making it quick and easy to find all the relevant information.

  • Real-Time Invoice & Purchase Order Tracking

    Purchase orders and invoices are displayed as color coded tiles so you can easily track their current status. This feature also lets you filter items to help you prioritize work.

  • Streamline Purchase Order Creation & Approval

    Creating a general invoice allows you to note whether the item is a purchase order for supplies, an invoice that has been submitted by a subcontractor (or some other general expense), as well as approving purchase agreements.

  • Enhance Communication For Construction Purchase Orders

    Record the contact information of everyone involved in the transaction. This is particularly useful if there is a change in suppliers or subcontractors mid-project.

  • Improve Purchase Order Details with Tax and Item Information

    Note tax and item information on each invoice and purchase order to streamline accounting.

  • Link Invoices for Comprehensive Documentation

    Attach comments and photos of paper invoices or receipts to invoices and purchase orders. Link to other relevant information within ProjectSight. If the purchase of materials is contingent on the completion of a previous segment of the project, you can link to those details to make sure it is finished before buying material.

Construction Purchase Order FAQ's

A construction purchase order is a document that confirms an order for material or services. It is sent from a buyer (usually a project manager) to a supplier or equipment renter.

The four types of purchase orders are:

  • Standard Purchase Orders
    A standard purchase order is a one-time purchase at the time it is needed. 
  • Planned Purchase Orders
    A planned purchase order is placed based on the project’s expected timeline. Due to potential changes in the timeline of construction projects, last-minute verification is needed to ensure that delivery happens at the right time.
  • Blanket Purchase Orders
    Blanket orders are general agreements with a supplier that during the course of the project, the contractor will go to them for supplies. 

Contract Purchase Orders
Contract purchase orders are similar to blanket purchase orders, but they apply to projects that are still in the planning phase. They include only the terms of supply, not specific products to be purchased.

A variation order (VO) is a written amendment to a contract that changes the scope of work. Once all parties have agreed upon the terms, a formal VO (also known as a change order) is prepared and signed.

A Schedule of Values (SOV) is a list of each task involved in a project, along with its cost. It’s the standard that contractors use to bill clients—a master receipt that has line items for every element of the project.

Contact Us to Optimize Your Purchase Order Process!

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